HomeEarrow School Management Syste...
Earrow School Management System
Manage the Digitization for Effective School Management
An application which helps to manage Education and Academic Processes to execute and manage end to end student life cycle. It Improves accuracy of student data, and ensure availability of data to the right department staff with absolutely secure process.
Core Modules
Academic Management
• Student Academic Assessment
• Manage Universities / Certification Institutes data
Ability to do the categorization of educational institutions data
- Education program types (degree, diploma)
- Education program
- Program Modules
- Topics/subjects
• Academic calendar
Flexible options to configure
- Course duration and semesters
- Sessions
- Course structures
- Curriculum
- Create and manage batches
- Set credits/assignments
Course Planning
• Planning Processes
-Plan sessions/hours for topics
-Plan dates/weeks/ months/year
-Record and verify progress of activities
-Record and verify completion of activities
-Verify actual data against planned data
Student Enrollment
• Student Admission Registration
- Officers can create admission application forms as,
- Temporary Student Registration
- Confirmed Student Registration
-Admission applications can be tracked, managed, and verified.
-Ability to get detailed insights on the admission applications.
• Student Profile Management
-Upload and store all necessary documents in the profile
-Ability to manage,
- List of student profiles
- View Student profile
- Student payment details
- Ability to generate Post-admission documents such as Student IDs.
Course Fees and Payments
• Student Fee Management
-Create and define Payment Plans
- Keep track of student fees
- Pending payments, dropouts and etc.
- Define collection schedules for each student
- Receive bank payments
- Receive direct payments
- Discounts
-Currency Management
- With foreign currency and LKR
-Ability to Export Sage/quick book etc.
-Send Notifications
- Send alerts to students and parents before fees are due.
-Reports and dashboards
- Real-time insights on payment details.
Lecture Allocation
• Student Admission Registration
- Officers can create admission application forms as,
- Temporary Student Registration
- Confirmed Student Registration
-Admission applications can be tracked, managed, and verified.
-Ability to get detailed insights on the admission applications.
• Student Profile Management
-Upload and store all necessary documents in the profile
-Ability to manage,
- List of student profiles
- View Student profile
- Student payment details
- Ability to generate Post-admission documents such as Student IDs.
Class Allocation
• Create and store data of Class Scheduling
-Ability to,
- Map Buildings/halls
- Map physical classes
- Allocate seats
- Class composition (male/ female %)
- Automatic and Manual class allocation
-Reports and dashboards
- Real-time insights on class scheduling details
Time Table
• Simply plan, publish, maintain and execute overall activities in an academic year as per requirement and choices.
-Ability to maintain a better workflow without spending much time in tedious manual scheduling process.
-High flexibility and customization.
Exam Management
• Manage exams and grades with ease
-Cross check payments/ attendance
-Issue admissions
-Enter/import results
-Manage repeats information
-Publish results online
- Ability to check results online through student portal
-Generate certificates
- Generate certificates and select details from any relevant details from student records
Assignment Management
• Manage assignments and homework.
Lecturers has the ability to
- Plan assignments for program modules.
- Mark and grade assignment for multiple markers.
- Lock assignments and monitor progress of completed work.
-Students can download guidelines and submit completed work to the portal.
Student Attendance
• Rapid attendance functionality
-Bio metric attendance
-Manual and Proximity cards
-Absence notification to parents
- SMS alerts
-Ability to cross check attendance data to activate exam feature.
-Ability to record leave applications and Drop outs
-Reports and dashboards
- Real-time insights on student attendance data.
Reports & Dashboards
• Real-time insights & Notifications
- Reports for each modules.
- Master report to generate dynamic reports.
- Dashboards for different modules with separate views.
- Real time dashboard propagation.
- Alerts on dashboards.
Premium Modules
Online Registrations with Internet Payment Gateway
HR and Payroll
fully integrated functionality enabling HR and payroll departments to access, process, operate, study and manage all aspects along with reporting, organizational information and employee’s infomation that would help managers to gain a clear view on organization’s resources.
Inventory Management
-Ability to organize school property
- To manage school tools, resources, infrastructure – just all of an educational institution’s assets.
- Anytime and Anywhere accessibility
-Excellent tracking of assets
* This cut-down informal exchanges.
Visitor and guest access management
Manage your visitor access and provide pre-approvals for appointments. Can manage regular visits by contractors, suppliers, vendors etc.. using approvals for a given period with allowed personal details. Can integrate with door access control, finger print and face recognition machines.
Customer Relationship Management (CRM)
Library Management
-Excludes the use of paperwork by managing all the books information electronically.
-Library admin has the ability to update new books arrival and availability of the books.
-Ability to organize books according to the categories
-Accessibility to search and find the necessary books.
Internet Access Control
Integrations
Learning management systems (LMS)
Accounting and Finance systems
Call center integrations
CRM intergrations
Facilities Provided By the System
User Friendly Interfaces
The system is developed on a web-based platform so that any user who is familiar with browsing the internet can be easily trained to work with the system.
Drop Down Lists
Key data that are used commonly in records are stored in master files and picked using drop-down lists and search boxes so the data stays consistent and easy to manipulate.
Reporting Tools
Reports are provided with facilities to sort and search so that they are more interactive to the user than standard printouts.
Accessibility
The system is based on internet based technologies so that it can be used from anywhere in the world.
Backup & Reliability
The web servers are maintained on raid servers with mirroring and hourly backups, and failover are implemented in the server side. Therefore, it is much more reliable than an in-house PC.
Security
System Provides User accounts with different access levels for manages and staff. Also have 2FA OTP user access control system for extra security
Open Software Platform
The system is implemented on Linux, Apache, PHP and MySQL (LAMP) Platform with is open platform that doesn’t have any proprietary royalty fees. Therefore, the system does not include extra costs incurred due to licensing.
Platform Independency
The system does not need a special installation in the client computer. The system can be accessed using any web browser software such as, Internet explorer, Firefox etc.